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Employer New Timecard Approval Instructions

These easy steps will show you how to approve a timecard via the new timecard system. Should you have questions, please call our payroll hotline: (510) 420-3750 or email mis@certifiedemployment.com.

  • A timecard approval email will be sent to you when an employee submits a timecard. This email will have an "Approve" and a "Reject" button displayed under the submitted timecard.
  • Click one of the two available buttons to approve or reject the timecard.
  • Or you can log into the Client portal located on our certified website to review and approve the timecard. Please contact your local Certified office if you cannot login.
  • In the Client Portal, navigate to the Time Entry section.

  • From the menu on the left side, click Timecard Approval.

  • Select a week from the Week Worked drop-down menu to view the associated timecards.

  • Each timecard lists basic information with the option to view it in greater detail by clicking the View Detail link in the lower right corner of the timecard. Clicking this link will display the Timecard Summary section.

    The information displayed for each timecard is outlined below:

  • You can approve multiple time cards at once in the Timecard Approval section.
  • To select all timecards, check the Select All checkbox. Checking this box places a checkmark in every time card.

  • To select individual timecards, place a checkmark in the box next to each one.

  • Click Approve Selected to approve the timecards.

Timecards are submitted weekly. Supervisors must approve timecards each week before employees are issued paychecks.